Co-ordinator job description and person specification

The Pelvic Partnership is looking for a co-ordinator to work flexibly 8-10 hours each week to assist with the day-to-day running of our charity. You will be self-employed, working from home, and able to manage your own time flexibility to suit your other commitments.

The Pelvic Partnership is a small UK charity based in Harwell Village, Oxfordshire. We provide women and healthcare professionals with information about best practice for the treatment and management of pregnancy-related Pelvic Girdle Pain (PGP), and enable and empower women to access the right treatment. You can read our mission statement here.

Co-ordinator job description

General administration:

• Responding to email enquiries from women with PGP, healthcare professionals, other charities or organisations.
• Responding to online and telephone helpline information pack and new membership requests.
• Managing the charity database.
• Meeting regularly with the Chair and other committee members to discuss work priorities and projects.
• Ordering stationery and printing of Pelvic Partnership publications/leaflets as required.

Accounts paperwork:

• Keeping income and outgoings spreadsheet up to date.
• Setting up payments online and requesting authorisation from the Treasurer.
• Preparation and co-ordination of end of year accounts paperwork including reports.

Project work:

• Assisting with funding applications.
• Project support administration.
• Co-ordination of trustee/volunteer duties.

Website and social media:

• Updating content on web pages as necessary, including our bi-monthly blog, and periodically checking links and order forms are functioning.
• Liaising with webmaster if there are any technical issues with the website and announcing any functional problems on our social media pages.
• Keeping our Facebook and Twitter pages up to date and responding to post comments.
• Co-ordinating and sometimes assisting volunteer administrators of our Facebook support group.

Committee and team meetings:

• Availability to attend up to five evening committee meetings including our Annual General Meeting each year (held on a weekday evening in Harwell, Oxfordshire).
• Availability to attend two away/training days each year held on a weekend morning or afternoon (usually held in Wallingford, Oxfordshire).
• Preparation of meeting agendas in consultation with the chair and circulate with any supporting papers in good time.
• Check that trustees/volunteers have carried out actions agreed at a previous meeting.
• Receive agenda items from trustees/volunteers unable to attend a meeting.
• Ensure that a quorum will be present at each meeting.
• Make all arrangements for meetings including booking a venue, arranging any special equipment and refreshments.
• Ensure that the meeting action logs are approved by the chair and then circulated to all trustees/volunteers following the AGM.

Co-ordinator person specification

Essential requirements	Desirable requirements
An interest in and understanding of our cause and mission statement	Personal experience of PGP
Confidence and ability to work independently and as part of a team	Experience in a similar role
Organisational skills	Marketing experience
Excellent verbal and written communication skills
Confident ability to use the computer including Word and Excel programmes and email
Experience using Facebook, Twitter and updating content on WordPress websites
Ability to work flexibly

Rate of pay: £10 per hour

How to apply: please send your CV and a covering email to Sarah Fishburn (chair) at contact@pelvicpartnership.org.uk.

Closing date for applications: please apply by Friday 11th January 2019.

For more information please contact Lucy Ryan (co-ordinator) at contact@pelvicpartnership.org.uk.