Co-ordinator job description and person specification

The Pelvic Partnership is looking for a co-ordinator to work flexibly 8-10 hours each week to assist with the day-to-day running of our charity. You will be self-employed, working from home, and able to manage your own time flexibility to suit your other commitments.

The Pelvic Partnership is a small UK charity based in Harwell Village, Oxfordshire. We provide women and healthcare professionals with information about best practice for the treatment and management of pregnancy-related Pelvic Girdle Pain (PGP), and enable and empower women to access the right treatment. You can read our mission statement here.

Co-ordinator job description

General administration:

• Responding to email enquiries from women with PGP, healthcare professionals, other charities or organisations.
• Responding to online and telephone helpline information pack and new membership requests.
• Managing the charity database.
• Meeting regularly with the Chair and other committee members to discuss work priorities and projects.
• Ordering stationery and printing of Pelvic Partnership publications/leaflets as required.

Accounts paperwork:

• Keeping income and outgoings spreadsheet up to date.
• Setting up payments online and requesting authorisation from the Treasurer.
• Preparation and co-ordination of end of year accounts paperwork including reports.

Project work:

• Assisting with funding applications.
• Project support administration.
• Co-ordination of trustee/volunteer duties.

Website and social media:

• Updating content on web pages as necessary, including our bi-monthly blog, and periodically checking links and order forms are functioning.
• Liaising with webmaster if there are any technical issues with the website and announcing any functional problems on our social media pages.
• Keeping our Facebook and Twitter pages up to date and responding to post comments.
• Co-ordinating and sometimes assisting volunteer administrators of our Facebook support group.

Committee and team meetings:

• Availability to attend up to five evening committee meetings including our Annual General Meeting each year (held on a weekday evening in Harwell, Oxfordshire).
• Availability to attend two away/training days each year held on a weekend morning or afternoon (usually held in Wallingford, Oxfordshire).
• Preparation of meeting agendas in consultation with the chair and circulate with any supporting papers in good time.
• Check that trustees/volunteers have carried out actions agreed at a previous meeting.
• Receive agenda items from trustees/volunteers unable to attend a meeting.
• Ensure that a quorum will be present at each meeting.
• Make all arrangements for meetings including booking a venue, arranging any special equipment and refreshments.
• Ensure that the meeting action logs are approved by the chair and then circulated to all trustees/volunteers following the AGM.

Co-ordinator person specification

Rate of pay: £10 per hour

How to apply: please send your CV and a covering email to Sarah Fishburn (chair) at contact@pelvicpartnership.org.uk.

Closing date for applications: please apply by Friday 11th January 2019.

For more information please contact Lucy Ryan (co-ordinator) at contact@pelvicpartnership.org.uk.